Mar. 16 2020

Virginia Workers’ Compensation Commission Headquarters Closed Until Further Notice

April 6, 2020: Headquarters Closed Until Further Notice

The Virginia Workers’ Compensation Commission (VWC) has confirmed that an agency employee is exhibiting symptoms for the Coronavirus (COVID-19) and is symptomatic as defined by the Centers for Disease Control. The last date of contact with the employee occurred on March 20th. VWC leadership is working closely with the Virginia Department of Health and has made appropriate notifications to VWC employees and others who may have also been exposed.

As a precautionary measure, the Commission headquarters, located at 333 E. Franklin Street, Richmond, Virginia will close on April 7, 2020 until further notice for cleaning and disinfection.

Although the Commission’s Clerk’s Office is closed, parties may continue to file documents by fax or WebFile.  However, in accordance with Va. Code Sec. 1-210(B) the filing deadline for any item required to be filed with the Commission during the period in which the Clerk’s Office is closed is extended to the next business day on which the Clerk’s Office is open.

During this time, VWC is continuing to serve their customers:

  • Their Customer Contact Center is open Monday through Friday from 8:30 a.m. – 4:45 p.m. at 1-877-664-2566
  • Employees are teleworking, continuing as many business operations as possible
  • Their WebFile system remains operational
  • They are working closely with stakeholders to accommodate upcoming hearing and mediation schedules
  • Please check their website for important updates

March 27, 2020: All Regional Commission Offices will be Closed Until Further Notice
Regional office employees will begin teleworking, continuing as many business operations as possible. Commission’s headquarters in Richmond, Virginia remains open at this time. Continue reading here.

March 26, 2020: Commission issued Order Suspending the Notarization Requirement
On March 26, 2020, the Commission issued an Order suspending the notarization requirement of Rule 1.7(C)(3).

March 25, 2020: In-Person Mediations and Hearings Cancelled through April 30th
The Commission is closely monitoring the quickly evolving changes surrounding COVID-19. In response to the latest information, all in-person Commission hearings and mediations have been cancelled through April 30th. The Commission remains open for all other business and therefore there is no change at this time in policy or procedure with regard to timely filing, statutes of limitation, or other statutory or rule based time limitations.

All parties affected will be contacted by the Commission as soon as possible to reschedule. As a reminder, the Commission accepts electronic signatures for these forms: Claim For Benefits, Award Agreement, Fatal Award Agreement, Termination of Wage Loss and Employer’s Application.

During this time, VWC is committed to continuing to serve our customers:

  • Our website and WebFile remain operational
  • Our Customer Contact Center is still available for calls at 1-877-664-2566
  • We are working closely with stakeholders to accommodate upcoming hearing and mediation schedules

If you have additional questions about an upcoming hearing, please contact the Deputy Commissioner’s Office located on your Notice of Hearing, or contact VWC’s Customer Contact Center at 1-877-664-2566.

Visitors with respiratory or flu-like symptoms, or those considered vulnerable to COVID-19, should please refrain from coming to Commission offices.

As for all other Commission business operations, we will continue to work in accordance with the State of Virginia and Commission guidelines and recommendations. Additional updates will be announced as needed.

The Commission is working diligently to assist our customers as needed. If you have any other questions, please contact VWC at 1-877-664-2566 or email: questions@workcomp.virginia.gov.

A copy of the Notice may be found here.

March 18, 2020: Commission Cancels In-Person Mediations and Hearings Cancelled through March 31st
The Commission is closely monitoring the quickly evolving changes surrounding COVID-19. In response to the latest information, all in-person Commission hearings and mediations have been cancelled beginning March 17th through March 31st. The Commission remains open for all other business and therefore there is no change at this time in policy or procedure with regard to timely filing, statutes of limitation, or other statutory or rule based time limitations.

All parties affected will be contacted by the Commission as soon as possible to reschedule.

If you have additional questions about an upcoming hearing, please contact the Deputy Commissioner’s Office located on your Notice of Hearing, or contact VWC’s Customer Contact Center at 1-877-664-2566.

Visitors with respiratory or flu-like symptoms, or those considered vulnerable to COVID-19, should please refrain from coming to Commission offices.

As for all other Commission business operations, we will continue to work in accordance with the State of Virginia and Commission guidelines and recommendations. Additional updates will be announced as needed.

The Commission is working diligently to assist our customers as needed. If you have any other questions, please contact VWC at 1-877-664-2566 or questions@workcomp.virginia.gov.

A copy of the Virginia Workers’ Compensation Commission Orders and Communication may be found here.

Questions? Contact one of MGC’s workers’ compensation attorneys.

This legal update is published as a service to our clients and friends. It is intended to provide general information and does not constitute legal advice regarding any specific situation. Past success does not indicate likelihood of success in any future legal representation.